Accounting Manager

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General Statement of Duties:

Provides leadership and oversight to agency’s accounting functions.  Prepares and maintains financial records to track the organizations assets, liabilities, and revenue activities. Performs accounting duties in accordance with policies and procedures while maintaining internal controls and segregation of duties.  The position requires the ability to effectively communicate with others, manage a variety of tasks and be able to help team members meet deadlines in a timely manner.  In addition, the position requires exceptional attention to detail, strong spreadsheet and financial software skills, the capacity for handling a high volume workflow that may involve competing demands, and the ability to adapt to new work procedures as well as maintaining confidentiality. This position reports to the Controller.

This position is classified Exempt under the provision of the Fair Labor Standards Act.

Major Essential Functions:

  • Provides oversight to all general ledger accounting functions including, but not limited to, accounts payable, payroll, general billing, general ledger, and revenue postings from electronic health record system.
  • Owner of the closing process. Supports staff in accounts payable, payroll, general billing, general ledger, and revenue postings as it relates to the close process.
  • Maintains the closing schedule and prepares journal entries for month-end closing as needed.
    • Reconciles balance sheet accounts monthly and maintains supporting documentation,
    • Timely follow up and resolution of account discrepancies or issues identified as it relates to general ledger, cash accounts, payments, or payroll.
  • Supervises staff accountant, payroll and accounts payable functions, serving as primary backup to each of these roles. Must be able to process payroll and accounts payable independently.
  • Reviews transactions are coded to the correct GL account and department, and/or program.
  • Key in orientation and training for payroll, accounts payable and general ledger activities.
  • Manages the appropriate timing of payments to vendors, employees and various payroll withholdings.
    • Liaison between Human Resources and payroll for system issues and payroll discrepancies.

Major Essential Functions (continued):

  • Oversees the quarterly & annual reporting deadlines for payroll and accounts payable tax filings. Review forms prepared by staff.  Responsible for the proper preparation of W-2’s and 1099’s in compliance with IRS regulations.
    • Maintains confidentiality of financial and payroll data within the agency and especially within the finance team.
    • Understanding of ERP system, reporting and provides assistance to other team members as needed.
  • Maintains and supports internal controls and segregation of duties.
  • Identifies and implements process improvements.
  • Completes time sensitive tasks in the Controllers absence.
  • Provides ad-hoc reporting at the request of Controller and/or Leadership Team.
  • Assists with annual audit preparation.
  • Maintains effective relationships with co-workers and clients based on courtesy, compassion, and respect.
  • Is responsible for other duties as assigned, consistent with established Board policy and procedures.

Required Knowledge, Skills and Abilities:

  • Supervisory experience and general ledger accounting experience, minimum 5 years.
  • Prioritization of job tasks independently; ability to adapt daily for changing priorities.
  • Experience with processing payroll independently, including reporting.
  • Excellent communication skills, verbal and written; organizational skills and attention to detail.
  • Knowledge of general financial accounting, grant reimbursements and financial reporting.
  • Understanding of and the ability to adhere to generally accepted accounting principles (GAAP).
  • Proficient with Microsoft Office Suite and Tyler-ERP software preferred.
  • Works independently, but coordinate responsibilities and assignments with the work of others as needed; seeks and use supervision appropriately
  • Makes decisions and initiate action based on established policies and procedures.
  • Ability to communicate with all levels of staff within the agency.

Minimum Educational Experience:

Bachelor’s degree in business related field required, accounting or finance; at least five years of related accounting and supervisory experience required, OR any equivalent combination of experience or training which provides required knowledge, skills, and abilities.

Other Information:

Equipment: PC and designated software, adding machine/calculator, copy machine, fax machine, printer, document scanner, and telephone system.

Work Environment: General office environment with normal lighting levels, temperature ranges, air quality, ventilation, and noise levels.

Work Location: 1253 North Main Street Campus, Harrisonburg, VA

Work Hazards: Some hazard associated with repetitive motion necessary for data

entry/typing; standard hazards associated with human services environment.

Work Schedule: Monday – Friday between 8am – 5pm; additional hours as needed to perform job requirements.  Regular attendance is required.  This position is required to take at least five consecutive days of leave each year.

HIPAA Access Level 3:  Read-only access to protected health information (PHI), limited to minimum necessary, and full read/write access to demographic and financial information, limited to the minimum necessary, for all clients as part of staff provision of support services in agency health care operations.  Staff at Level 3 are allowed to seek out client PHI as necessary to perform assigned duties, but are expected to exercise due precautions to avoid exposure to PHI which is not necessary to perform these assigned duties.  Utilization of information will be in accordance with HIPAA regulations regarding use limitation, disclosure and requests of PHI.